Outer Limits Consulting

Setup SMTP for copiers/scanners


Your copier/scanner may have the ability to send scanned documents to an email address. In most cases, SMTP must be configured to do that.

SMTP is short for Simple Mail Transfer Protocol, and an SMTP Server is like the Post Office or UPS Store. It's the place you take your letters and packages when you want them sent to someone.

In order for your scanner to send a PDF to someone via email, it must send it to a SMTP server which then sends it to the destination address. Most offices don't have an SMTP server on-site, so you'll need to set up an account with an SMTP service provider like SendGrid, MailJet, SendGrid, Amazon, etc.

       

If you use Microsoft Office365, it's really easy to use their SMTP server (see below). If you use Google Mail, it's possible, but requires lowering security to an unsafe level and it gets a complicated to configure everything, so it's not recommended. It's usually often easier and less complicated to use another service like SendGrid, SMTP2Go or MailJet.




Use the information below and just give us a call if you need help or want us to do it for you.


Microsoft Office365
Server:smtp.office365.com
Port: 587
SSL: Yes
Auth: Yes
User: Your email address
Pass: Your email address

Google G-Suite
Server:smtp.gmail.com
Port: 587
SSL: Yes
Auth: Yes
User: Your email address
Pass: Your email password
Note: Must unlock Google SMTP ← not recommended

SendGrid
Server:smtp.sendgrid.net
Port: 465 or  587
SSL: Yes (Port 465) or None/TSL (Port 587)
Auth: Yes
User: apikey
Pass: Special API key ← you must generate this at SendGrid

Send In Blue
Server:smtp-relay.sendinblue.com
Port: 587
SSL: Yes
Auth: Yes
User: SendInBlue username
Pass: SendInBlue password

MailGun
Server:smtp.mailgun.com
Port: 587
SSL: Yes
Auth: Yes
User: MailGun username
Pass: MailGun password

Amazon SES
Server:email-smtp.us-east-1.amazonaws.com ← based on geographical location
Port: 587
TSL: Yes
Auth: Yes
User: API Access key ← you must generate this at Amazon
Pass: API Secret key ← you must generate this at Amazon





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