Setup SMTP for copiers/scanners
Your copier/scanner may have the ability to send scanned documents to an email address. In most cases, SMTP must be configured to do that.
SMTP is short for Simple Mail Transfer Protocol, and an SMTP Server is like the Post Office or UPS Store. It's the place you take your letters and packages when you want them sent to someone.
In order for your scanner to send a PDF to someone via email, it must send it to a SMTP server which then sends it to the destination address. Most offices don't have an SMTP server on-site, so you'll need to set up an account with an SMTP service provider like SendGrid, MailJet, SendGrid, Amazon, etc.
If you use Microsoft Office365, it's really easy to use their SMTP server (see below). If you use Google Mail, it's possible, but requires lowering security to an unsafe level and it gets a complicated to configure everything, so it's not recommended. It's usually often easier and less complicated to use another service like SendGrid, SMTP2Go or MailJet.
Use the information below and just give us a call if you need help or want us to do it for you.
- SendGrid Free Plan ← recommended
- Amazon SES SMTP information
- AppRiver SMTP Open Relay
- Google G-Suite Help
- Unlock Google SMTP for less secure apps ← not recommended
- Unlock Google SMTP ← not recommended
- Google Less Secure Apps ← not recommended
- Unlock Google SMTP ← not recommended
Microsoft Office365 | |
| Server: | smtp.office365.com |
| Port: | 587 |
| SSL: | Yes |
| Auth: | Yes |
| User: | Your email address |
| Pass: | Your email address |
Google G-Suite | |
| Server: | smtp.gmail.com |
| Port: | 587 |
| SSL: | Yes |
| Auth: | Yes |
| User: | Your email address |
| Pass: | Your email password |
| Note: | Must unlock Google SMTP ← not recommended |
SendGrid | |
| Server: | smtp.sendgrid.net |
| Port: | 465 or 587 |
| SSL: | Yes (Port 465) or None/TSL (Port 587) |
| Auth: | Yes |
| User: | apikey |
| Pass: | Special API key ← you must generate this at SendGrid |
Send In Blue | |
| Server: | smtp-relay.sendinblue.com |
| Port: | 587 |
| SSL: | Yes |
| Auth: | Yes |
| User: | SendInBlue username |
| Pass: | SendInBlue password |
MailGun | |
| Server: | smtp.mailgun.com |
| Port: | 587 |
| SSL: | Yes |
| Auth: | Yes |
| User: | MailGun username |
| Pass: | MailGun password |
Amazon SES | |
| Server: | email-smtp.us-east-1.amazonaws.com ← based on geographical location |
| Port: | 587 |
| TSL: | Yes |
| Auth: | Yes |
| User: | API Access key ← you must generate this at Amazon |
| Pass: | API Secret key ← you must generate this at Amazon |