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Setup SMTP for copiers/scanners


You may have a copier/scanner with the ability to send scanned documents to an email address. In most cases, it requires configuring SMTP on your scanner.

SMTP is short for Simple Mail Transfer Protocol. You can think of it like the Post Office or the UPS Store. It's the place you take your letters and packages when you want them sent to someone.

For your scanner to send a PDF to someone via email, it must send it to a SMTP server which will accept it from the scanner and then send it to the destination address. If you don't have a SMTP server on-site (most companies don't anymore) then you'll need to use an account from a SMTP service provider like Google, SendGrid, Amazon, etc.

SendGrid Free Plan
Google G-Suite Help
Unlock Google SMTP for less secure apps
Unlock Google SMTP
Google Less Secure Apps
Amazon SES SMTP information
AppRiver SMTP Open Relay



Google G-Suite
Server:smtp.gmail.com
Port:587
SSL:Yes
Auth:Yes
User:Your email address
Special:Must unlock Google SMTP

Microsoft Office365
Server:smtp.office365.com
Port:587
SSL:Yes
Auth:Yes
User:Your email address



More detailed information coming soon...



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